GREENLINE is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how personal data is collected, used, stored and protected in connection with the GREENLINE website and related communication and dissemination activities.

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GREENLINE – Green Electrified Ultrafast In-Line Heat Treatment for Net-Zero Forging and Casting is funded by the European Union under the Horizon Europe programme under Grant Agreement No. 101294375.

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The processing of personal data in connection with GREENLINE is carried out in accordance with applicable European Union and national data protection legislation, in particular Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR).

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1. Who is Responsible for Your Data?

The organisation responsible for determining the purposes and means of processing personal data collected through the GREENLINE website acts as the data controller within the meaning of the GDPR.

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Where individual GREENLINE consortium partners collect or process personal data independently in connection with their own project activities, they may act as separate data controllers for those specific processing activities.

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For questions concerning this Privacy Policy or the processing of your personal data through the GREENLINE website, please contact the data controller using the details provided above.

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2. What Personal Data We Collect

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Depending on how you interact with the GREENLINE website and project activities, we may collect and process the following categories of personal data:

• Contact information, such as your name, email address, telephone number and organisation, when you contact us, register for an activity or subscribe to project communications;

• Professional information, such as your job title, organisation, professional sector or area of expertise, where relevant to GREENLINE communication, dissemination, training or stakeholder engagement activities;

• Event and registration information, where you register for GREENLINE webinars, workshops, training sessions, site visits or other project activities;

• Technical and usage information, such as IP address, browser type, device information, website usage and related technical data, where collected through the website, server logs, cookies or analytics technologies;

• Communication information, including information contained in enquiries, emails, forms or other communications you voluntarily submit to us; and

• Newsletter and communication preferences, where you choose to receive GREENLINE news, invitations or other project updates.

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GREENLINE does not intentionally seek to collect special categories of personal data through the website. Please avoid providing sensitive personal information unless it is specifically requested and necessary for a clearly identified purpose.

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3. How and Why We Use Your Personal Data

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Personal data may be processed for purposes including:

• responding to enquiries and requests submitted through the website;

• managing subscriptions to GREENLINE newsletters and project updates;

• communicating project news, results, publications and opportunities;

• managing registrations for events, workshops, webinars, training activities and stakeholder engagement activities;

• managing participation in GREENLINE communication, dissemination and exploitation activities;

• maintaining the functionality, security and performance of the website;

• understanding how the website is used and improving its content and user experience, where analytics tools are used;

• documenting and reporting communication, dissemination, training and stakeholder engagement activities; and

• complying with applicable legal requirements and obligations arising from the Horizon Europe Grant Agreement.

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4. Legal Bases for Processing

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GREENLINE will process personal data only where a valid legal basis exists under the GDPR.

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Depending on the specific processing activity, the legal basis may include:

• Consent, for example where you voluntarily subscribe to a newsletter or consent to the use of non-essential cookies;

• Legitimate interests, where processing is necessary for appropriate project communication, website security, stakeholder engagement or administration and those interests are not overridden by your fundamental rights and freedoms;

• Performance of a contract or steps taken at your request before entering into a contract, where applicable;

• Compliance with a legal obligation, where processing is required by applicable law; or

• Performance of a task carried out in the public interest, where this legal basis is applicable to the organisation carrying out the relevant processing.

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Where processing is based on consent, you may withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before consent was withdrawn.

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5. Events, Webinars and Training Activities

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GREENLINE may organise or participate in conferences, workshops, webinars, training activities, site visits and other dissemination or stakeholder engagement activities.

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Where registration is required, personal data may be collected for purposes such as managing participation, communicating practical information, maintaining attendance records and fulfilling relevant project reporting requirements.

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Where photographs, video recordings or other audiovisual material involving identifiable individuals are produced during GREENLINE activities, participants will be provided with appropriate information concerning the intended use of such material and the applicable legal basis.

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6. Sharing of Personal Data

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Personal data may be shared with GREENLINE consortium partners where this is necessary for the relevant project activity and where an appropriate legal basis exists.

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Personal data may also be processed by third-party service providers supporting GREENLINE activities, such as providers of:

• website hosting and technical maintenance;

• newsletter and email distribution services;

• event registration and webinar platforms;

• analytics services;

• cloud storage and collaboration tools; and

• other digital communication or project management services.

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Where third parties process personal data on behalf of the relevant GREENLINE data controller, appropriate contractual and organisational safeguards will be used as required by applicable data protection law.

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Personal data may also be disclosed to the European Commission, the European Health and Digital Executive Agency (HaDEA), auditors or other authorised bodies where required for the management, monitoring, review or audit of the GREENLINE project or where disclosure is otherwise required by law.

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GREENLINE does not sell personal data to third parties.

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7. International Data Transfers

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Some service providers used for website, communication, analytics or event-related activities may process personal data outside the European Economic Area (EEA).

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Where personal data is transferred outside the EEA, appropriate safeguards will be implemented as required under the GDPR, such as an adequacy decision adopted by the European Commission or appropriate contractual safeguards, including Standard Contractual Clauses where applicable.

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Further information concerning relevant safeguards may be requested from the data controller.

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8. Data Retention

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Personal data will be retained only for as long as necessary for the purposes for which it was collected and in accordance with applicable legal, contractual and project requirements.

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Different retention periods may apply depending on the nature and purpose of the processing.

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For example, newsletter subscription information may be retained until you unsubscribe or withdraw your consent, unless further retention is required by law.

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Information required to demonstrate, monitor or report activities carried out under the GREENLINE Horizon Europe Grant Agreement may be retained for the period required by the Grant Agreement and applicable legislation.

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Once personal data is no longer required, it will be deleted, anonymised or otherwise securely disposed of, unless continued retention is required by law.

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9. Cookies and Analytics

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The GREENLINE website may use cookies and similar technologies to enable essential website functionality and, where applicable, to understand how visitors interact with the website.

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Cookies that are strictly necessary for the operation of the website may be used without consent where permitted by applicable law.

Non-essential cookies, including analytics, advertising or similar tracking technologies where applicable, will only be activated after obtaining the user's consent where such consent is legally required.

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Users may accept, reject or manage non-essential cookies through the cookie consent mechanism available on the website and may subsequently change or withdraw their choices.

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Further information about the cookies and technologies actually used by the GREENLINE website, including their purposes and duration, should be provided in the GREENLINE Cookie Policy or cookie management tool.

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10. Your Data Protection Rights

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Subject to the conditions established under the GDPR, you may have the right to:

• access your personal data and obtain information about how it is processed;

• rectify inaccurate or incomplete personal data;

• request the erasure of your personal data;

• request the restriction of processing;

• object to certain processing, including processing based on legitimate interests or public interest;

• receive personal data you have provided in a structured, commonly used and machine-readable format and request its transmission to another controller where the right to data portability applies;

• withdraw your consent at any time where processing is based on consent; and

• lodge a complaint with a competent supervisory authority if you consider that the processing of your personal data infringes applicable data protection legislation.

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These rights are not absolute and may be subject to conditions or exceptions under applicable law.

To exercise your rights, please contact the data controller using the contact information provided in Section 2 of this Privacy Policy.

 

11. Data Security

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Appropriate technical and organisational measures are implemented to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, access or other unlawful processing.

Access to personal data is limited to authorised persons and organisations that require access for legitimate GREENLINE project purposes.

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While appropriate security measures are applied, no internet-based system can guarantee absolute security.

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12. External Websites and Platforms

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The GREENLINE website may contain links to external websites or use third-party platforms in connection with project activities.

When you access an external website or platform, the processing of your personal data may be governed by the privacy policy and terms of that third party. GREENLINE is not responsible for the privacy practices of independent third-party websites or services.

 

Users are encouraged to review the relevant privacy information before providing personal data to external platforms.

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13. Changes to this Privacy Policy

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This Privacy Policy may be updated from time to time to reflect changes in GREENLINE activities, the technologies or services used by the website, or applicable legal requirements.

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The latest version will always be made available on the GREENLINE website, together with the date of the most recent update.